CODE OF CONDUCT
Custer County 4-H, FFA, and Open Fair
Code of Conduct and Disciplinary Procedure
Prior to exhibiting, the Extension Office must have the following forms on file for all participants: Code of Conduct (signed by participant and parent/guardian, and all volunteers), Cyber Bullying Addendum (signed by participant and parent/guardian, and all volunteers. In addition, we must have proof of MQA Certifications, and Animal Care and Housing forms for all applicable participants.
I. Purpose and Application:
A. The 4-H and FFA Code of Conduct is intended to foster a safe environment that is conducive to optimal learning and growth. Toward that end 4-H/FFA members, fair participants, leaders, parents, volunteers, and spectators are expected to behave in a way that respects the rights and property of others and that will not disrupt or interfere with the 4-H or FFA program goals.
B. This 4-H and FFA Code of Conduct and Disciplinary Procedure is a condition of participation in the Custer County Fair.
By participating in the Custer County Fair as a participant, volunteer, or spectator you agree to the Code of Conduct.
II. Behaviors Prohibited at the County Fair that warrant Immediate Removal from Fairgrounds
A. Possession, selling, and/or use of marijuana, alcoholic beverages, tobacco products, and illegal drugs OR being present where individuals are using alcohol, tobacco products and/or any illegal substances
B. Abuse (physical and/or verbal) and harassment (including verbal or physical altercations)
C. Any kind of excessive public display of affection
D. Possession of weapons or firearms (except while participating in a Shooting Sports Event)
E. Behavior that violates state or local laws
F. Damage to property of others
G. Theft, misuse or abuse of public or personal property
H. Conduct that jeopardizes the safety of self or others
I. Conduct that disrupts or interferes with the 4-H or FFA programming
J. Tampering with ribbons or state fair qualifier stickers by anyone except for official fair staff.
III. Behaviors that will be subject to Disciplinary Procedures
A. Contact by parents, exhibitors, leaders, spectators, or volunteers to county fair judges prior to or after Custer County Fair. Judges decisions are final.
B. Inappropriate dress - Clothing should meet the standards expected in public schools in Colorado. The following Colorado State 4-H dress code has been developed to prevent participants from becoming offended or uncomfortable during any 4-H events or activities. If you choose to dress inappropriately, you will be asked to change. Planning ahead and packing appropriately, will save yourself the inconvenience of changing your attire during the 4-H event or activity and ensure that you contribute to a pleasant 4-H atmosphere. Please be advised that the following dress code will be enforced for all individuals attending 4-H events and activities, including chaperones.
1. Clothing: All clothing shall be neat, clean, acceptable in repair and appearance, and shall be worn within the bounds of decency and good taste as appropriate for 4-H events and activities.
2. Articles of clothing which display profanity, products, or slogans which promote tobacco, alcohol, drugs, sex or are in any other way distracting, are prohibited.
3. Excessively baggy or tight clothing which advertises gang symbols or affiliation is prohibited.
4. Items of clothing which expose bare midriffs, bare chests, undergarments, or that are transparent (see-through) are prohibited. Tank tops with straps wider than one inch are permitted. Please be advised that spaghetti straps, shirts which expose a bare back, halter tops, and tube tops are prohibited.
5. Shorts must be mid-thigh length. No cut-off shorts or shorts-shorts allowed.
6. Swimming (For all water recreation): Swimsuits for men: swim trunks only (no shorts, cut-off pants or Speedos). Swimsuits for women: One-piece suits recommended; however, two-piece suits are allowed as long as they are modestly cut. No string, thong or crochet suits will be allowed. Swimsuits may only be worn while in the swimming pool area.
7. Hats need to be removed for meetings, workshops, meals, and other times when asked to remove them.
8. Shoes must be worn at all times deemed appropriate. Note: The dress code will be relaxed slightly for female delegates opting to wear formal dresses. Dresses must still be within the bounds of decency appropriate for a 4-H event (covering cleavage, midriffs, no back expose lower than the shoulder blades, and not made of non-opaque fabric). All chaperones are asked to make sure that their county delegation is meeting the dress code. **Special Note – Party and prom dresses may be strapless but must be appropriate. However, backless, low-cut (front or back) outfits, outfits that expose midriff or navel, or dresses/skirts short in length (above the knees) are not appropriate. ***
C. Anti-Cyberbullying Policy: Cyberbullying may be defined as: the use of electronic communication, particularly mobile phones and the internet, to bully a person, typically by sending or posting messages of an intimidating or threatening nature: children and adults may be reluctant to admit to being the victims of cyberbullying. It can take a number of different forms: threats and intimidation, harassment or ‘cyberstalking’ (e.g. repeatedly sending unwanted texts or instant messages), sexting (e.g. sending and receiving sexually explicit messages, primarily between mobile phones) vilification/defamation, exclusion/peer rejection, impersonation, unauthorized publication of private information/images and ‘trolling’ (abusing the internet to provoke or offend others online). It can be an extension of face-to-face bullying, with technology providing the bully with another route to harass their target.
D. As a 4-H/FFA member, fair participant, leader, parent, volunteer, and spectator, I agree to abstain from any activity or behavior that may be defined as cyberbullying, use curse language, derogatory language, or offensive language at the Custer County Fair. I have reviewed this document and I understand that it is my duty to report such behavior to the Fair Board and/or Extension Office as Custer County 4-H/FFA and Extension have a zero-tolerance policy for such behavior. Consequences for violating any part of this policy may include, but are not limited to: removal from participation in current 4-H events at my own expense, sanctions on participating in any future 4-H events, forfeiture of financial support for the event(s), removal from any office or position held, etc. It is the responsibility of all program participants to reinforce this policy, appropriately intervene when necessary to enforce the rules, and to report any violations.
IV. Fair Board, 4-H Leaders, FFA Advisor and Advisory board members, Superintendents, County or State Extension personnel may impose discipline pursuant to Part V below in cases of misconduct by current, former, or prospective 4-H participants if, in the judgement of the personnel, the misconduct poses a potential risk to the 4-H or FFA program. This includes risks to the safety or well-being of others and risks to the effective functioning or integrity of 4-H and FFA.
V. Disciplinary Procedures
A. Discipline may be imposed by any 4-H, FFA, Fair Board, or Extension staff who has oversight responsibility at the Custer County Fair.
B. Unless immediate action is required, the following procedures must take place before there can be any finding or conclusion of guilt:
The accused participant shall be told the charge (which of the prohibited behaviors listed above) he or she is accused of violating, and
2. The accused participant is told what factual evidence supports the charge, and
3. The accused participant is given a chance to tell his/her side of the story.
C. The 4-H or FFA staff person/s must be satisfied that the participant, more likely than not, engaged in the prohibited behavior before imposing a sanction. Sanctions may include some or all of the following:
Notification to parents
Immediate removal from the fair
Being placed on a behavior contract
Referral to local law enforcement
Program suspension and/or
Expulsion from the fair
Other sanctions appropriate to the circumstances, as determined by the Fair Board, 4-H staff, FFA personnel.
E. Protest and Appeals
A “protest” may be used by anyone to review rules, policies, and judging procedures. All protests shall be considered by the Superintendent or the entity responsible (i.e. the Fair Board), as appropriate.
The protest must be in writing, on a Protest Form obtained from the Fair Board Office and accompanied by a fee of $50 in cash or certified check. The protest shall plainly state the cause of the protest and shall be delivered to the Fair Office no later than 24 hours after the occurrence of the alleged incident. Judging will not be interrupted by a protest.
In the event the protestor is not satisfied by the protest resolution, the protestor may appeal the protest resolution to the Fair Board Executive Panel.
The appeal must be in writing, on an Appeal Form obtained from the Fair Office and accompanied by a fee of $100 in cash or certified check. The appeal shall plainly state the matter being appealed and shall be delivered to the Fair Office no later than 8 (eight) hours after the protest resolution was announced. The decision of the Fair Board Executive Panel is final.
Compliance with this protest and appeal process is mandatory prior to seeking review in any other forum. The fee(s) imposed above shall be refunded if the matter is resolved in favor of the person bringing the protest or appeal.
F. Immediate action situations:
4-H, FFA, or Extension staff may take immediate action to remove a participant from the fairgrounds and other action as needed, where there is an emergency or significant risk of continuing misconduct. In those cases, the immediate action is temporary discipline and 4-H, FFA, or Extension staff must arrange for the procedures in parts B, C,D, and E above as soon as possible but in no event longer than seven days from the temporary discipline.
4-H & FFA LIVESTOCK AND SMALL ANIMAL DIVISION
1. 4-H/FFA members eligibility: Exhibitors in the divisions of this department must be bona fide members of Colorado 4-H & FFA whose project work (must be 4-H/FFA members’ own work and sources must be cited, plagiarism will not be tolerated). In addition, exhibitors must be at least eight years of age and must not have reached their 19th birthday as of December 31 of the current enrollment year and must satisfy other eligibility requirements (if specified) for a class, to compete in that class. The exhibit may not be shown in another county fair.
2. 4-H & FFA members must wear appropriate clothing while exhibiting their projects and during the sale. (Long sleeve shirts/blouses, nice jeans or trousers, and closed toe shoes. No sandals. No Hats. No gum or tobacco.)
3. JUDGES DECISION IS FINAL!
4. A mandatory cleanup will be held on Saturday, July 10, 2021 from 8 am until the cleanup is complete. Excused absences will have make-up work determined by the fair board. Failure to make this cleanup will result in forfeiture of twenty percent of the Exhibitor’s proceeds from the sale of their animal. The twenty percent will go into the capital improvements fund.
5. All Large Animal Livestock Exhibitors must check with the Superintendent or designee before leaving the fairgrounds after cleaning their area. The area must be cleaned by Wednesday at 5 pm. Arrangements must be made with the Superintendent or designee to check the area. Exhibitors failing to do so will forfeit twenty percent of their proceeds from the sale of their animal. The twenty percent will go into the capital improvements fund.
6. A mandatory meeting for all market livestock exhibitors will be held immediately after weigh-in on Wednesday, July 14, 2021.
7. The Fair Board reserves the right to declare the 2021 Custer County Swine Show an ALL HARVEST SHOW if there is a confirmed case of PEDV in the county.
8. The barns will close at 10 pm with only exhibitors and family members allowed in the buildings to check on the exhibitor’s animal.
9. Every animal must be a 4-H or FFA project and must be shown by its owner or another qualified Custer County 4-H or FFA member. Superintendents have the authority to deal with hardship cases.
10. All animals must remain on the fairgrounds until released by the superintendents.
11. Breeding records will not be required for any of the breeding classes.
12. All beef, sheep, swine, and goat exhibitors should provide the majority of the care of the animal beginning with the Official Weigh-in and to continue through the duration of the Fair. Horse and small animal exhibitors should provide the majority of the care of the animal beginning May 1.
13. After weigh-in and/or placement of animals at the Fair, the member must do the major grooming and showing of the animal with minimum assistance from parents, leaders, or any other outside help.
14. Each exhibitor is responsible for cleaning up their own stall area and must be checked out by a Superintendent or the project leader at the end of the Fair. No straw or hay is allowed for bedding.
15. Space priority in the livestock and small animal barns will be given to 4-H and FFA members.
16. To be eligible to exhibit market animals, all 4-H and FFA members are required to attend an annual Meat Quality Assurance class.
17. To be eligible to sell market animals, all exhibitors and parents are required to sign and turn in to the Fair Office, a copy of the Wholesome Meat Act Disclosure.
18. Showmanship is a required class for all 4-H and FFA market livestock, horse, and small animal exhibitors.
a. The Champion in the Senior and Junior age divisions of all market livestock & horse projects will compete in the Master Showmanship Contest.
19. A first and last call will be given for all small animals and livestock to be entered in the show ring.
20. All market animals weighed in must show in appropriate classes. This includes animals that do not meet the minimum weight requirements (feeder animals). Exhibitors of feeder animals, at the discretion of the superintendent, will have the option of having the animal released to go home following the feeder class show.
21. Classes will be divided at the discretion of the Superintendents.
22. Animals shown in breeding classes cannot be shown in the market classes.
23. All market livestock must be weighed at the time scheduled. This weight will be used as the sale weight. The official scale is the scale at the fairgrounds, which is calibrated yearly.
24. Re-weigh policy: re-weigh for animals that either weigh under the minimum or over the maximum weight(s) for the species will be allowed under the following guidelines –
A. The animal will be removed from the scale.
B. Animal will not be allowed to leave the immediate area of the scale.
C. Scale will be re-zeroed.
D. Animal will be immediately re-weighed.
E. The second weight recorded will become the official weight.
25. The tag number initially assigned to an animal must remain with that animal throughout the entire fair.
26. All unmanageable livestock will be immediately removed from the fairgrounds.
27. All exhibits are to display good health. Any animal showing evidence of poor health that renders the animal unfit for human consumption may be excused from the grounds immediately following a decision from the review committee. The review committee shall consist of the animal superintendent, a member of the Fair Board, the Extension Agent or FFA Advisor, and a licensed veterinarian.
28. Each market livestock animal will be checked by a licensed veterinarian during the fair and again prior to the sale to determine if the animal is slaughter ready on the day of the sale.
29. If a market livestock animal is barred from the sale, the exhibitor may sell a qualified alternate enrolled project if they have one (must meet weight requirements).
30. Clarification of contest points scoring system (excludes Horse) – all contest points are earned in the same method – Using a 10-point scoring system. 1st place receives 10 points, 2nd place receives 9 points, 3rd place receives 8 points and so forth down the line to 1 point. The number of exhibitors does not change the point scores. If only two exhibitors are showing, the first gets 10 points and the second place earns nine. Fifteen exhibitors mean that 11-15th places receive zero points.
31. No unethical practices will be allowed:
a. Doctoring, doping, or injections for body “fill in.”
b. Use of ice packs or other refrigerants to alter the
quality of the finish of an animal.
c. No altering of color or structure of hair or wool, except
for trimming and blocking.
d. Only acceptable product on swine is WATER!
e. All market animals may be subject to random drug testing.
33. ALL LIVESTOCK EXHIBITS NOT BEING SOLD NEED TO BE REMOVED FROM THE FAIR GROUNDS BEFORE 7PM ON FRIDAY.
1. The American System will be used on 4-H and FFA Livestock classes for presenting ribbons.
2. Ribbons and State Fair Quality stickers are to remain with the project until the end of the Fair.
3. It is the judge’s responsibility to determine the merits of all classes. NO PLACES ARE PRE-DETERMINED simply because of the size of the class. Champion and Blue awards will not be given, if in the opinion of the judge, the exhibit does not merit the award.
4. Cloverbud members (under age 8) will not be judged competitively. They will be recognized for their participation by receiving participation ribbons. Experience sharing is encouraged. Cloverbud members will be able to exhibit at the County Fair and other events, but not at State Fair.